This candidate lives in Toronto, Ontario.

Skills:• Extensive administrative & secretarial skills primarily in the healthcare sector
• Ability to use a dictaphone, take minutes, transcribe and distribute them,
• Co-ordinate meetings and conferences from beginning to completion
• Customer service skills working with managers, lawyers, doctors and the public
• Knowledge of both medical and legal terminology

Software:• Microsoft Windows 2000 and XP
• Microsoft Office 97, 2000 and 2003 (Word, Excel, PowerPoint and Outlook)
• Filemaker Pro & Visio
• Lotus Notes V6.5
• SMS (Shire Management System), KidTrac and Basics
• Reference Manager Ver11 and EndNote
• Extensive Dictaphone, Statistical typing and creation of complex presentations

WORK EXPERIENCE:
Jul 2008 Freelance typing of legal documents
Present Affidavit of Documents and reciting of case law

Feb 2008 Sr. Secretary in the Program of Genetics and Genome Biology
Apr 2008 in the Research Institute at the Hospital for Sick Children

This assignment was through Shannon Human Resources using
a MacIntosh.
- matching documents with MI reports
- processing travel claims and cheques for association dues,
- Using the Common CV system for the preparation of CIHR grants,
- typing of research grants and manuscripts,
- using the hospital library, PubMed, Reference Manager and other sources for retrieval of book chapters and journal articles, and
- general administrative tasks as assigned.

April 2005 Academic Assistant–Division of Pathology – The Hospital for Sick
- Jan 2007 Children as well as Senior Administrative Secretary to Dr. Zielenska

This job included administrative support for 1 senior staff member as well as academic and educational support for all of the other pathologists which included
- Keeping track of the senior staff member’s calendar as well as booking meetings and travel for both her and her students,
- processing travel claims and cheques for association dues,
- preparation of lists of publications & activities for use in department documents,
- the maintenance of CVs and teaching dossiers for all of the pathologists,
- resource person for Microsoft Word, PowerPoint and Reference Manager for the department,
- keeping track of all educational participation for the Division of Pathology as well as issuing certificates at the end of the year,
- Using the Common CV system for the preparation of CIHR grants,
- typing of research grants and manuscripts,
- using the hospital library, PubMed, Reference Manager and other sources for retrieval of book chapters and journal articles,
- Safety Committee secretary which included taking minutes, distributing them to the members as well as performing other tasks that were needed for the committee,
- Making arrangements for new/returning residents and international fellows using the PMIS system.
- Resource person for the Department of Laboratory Medicine and Pathobiology at the University of Toronto, and
- Backup secretarial support for the Division of Molecular Genetics whenever it became necessary.

Dec 2000 - Senior Administrative Secretary to Drs. Zielenska, Teshima, & Shago
April 2005 as well as the Molecular Genetics and Cytogenetic Laboratories at the Hospital for Sick Children

This job included administrative support to 3 staff scientists as well as administrative support to both the molecular genetic and cytogenetic laboratories. This job entailed:
- preparation of lists of publications and activities that were used in department documents,
- resource person for Microsoft Word, PowerPoint and Reference Manager,
- typing of grants and manuscripts, maintenance of CVs,
- searching for journal articles & book chapters through the hospital library, Reference Manager, Internet sites as well as other sources that were available,
- finalizing of Molecular Genetics reports and typing of Cytogenetics reports when the laboratory assistant was away,
- notifying people when DNA samples were ready for pickup, sending them out and logging the sample off using SMS,
- out-of-province monthly billing,
- purchasing of office & laboratory supplies for both labs as well as arranging for repairs of broken equipment and
- processing bi-weekly timesheets and other HR related paperwork as was necessary

May 2000 Medical Secretary to Dr. Bharatwal
Nov 2000 Toronto Rehabilitation Institute – Lyndhurst Centre

This temporary assignment from Pinstripe Group included
- typing of patient correspondence from both dictaphone and handwritten materials
- making patient appointments and answering the telephone,
- coverage for other secretarial staff when they were absent,
- creating of PowerPoint presentations, and
- creating medical legal documents

May 1998 - Medical Secretary to Dr. Alastair Flint
May 2000 Toronto Rehabilitation Institute – University Centre

This long temporary assignment from Pinstripe Group included
- the maintenance of CVs,
- typing of medical research manuscripts from both dictaphone and handwritten materials,
- extensive dictaphone using medical terminology
- preparation and submission of both Cdn and US grant packages,
- preparation of PowerPoint slides and other presentations,
- entering of research data into Excel,
- typing of patient letters and discharge summaries,
- retrieval of journal articles and book chapters from the hospital library as well as searching PUBMED and other sources that were accessible.

Education:
Medical Secretarial Diploma from the Herzing Institute
Courses which included office/business procedures, medical dicta typing, business correspondence and medical terminology

Successful completion of the Microsoft Business Applications Program –
Microsoft Office 97 Specialist Program at Digi-Tech which included
Microsoft Word, Excel, and PowerPoint.

References Available upon request

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